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<p>Thunderbird Project Council Meeting <br>
</p>
<p>When: October 26, 2020 at 9:00 PM CEST to 10:30 PM CEST<br>
Minuter: Patrick<br>
In the call: Magnus, Philipp, Dirk, Wayne, Patrick, Berna, Ryan,
Christopher<br>
Guest: Brian Behlendorf</p>
<p>Note that Wayne attended this meeting as an outgoing Council
member. We'd like to thank Wayne for all of his hard work as a
Councilor for several years! We additionally spent a bit of time
doing introductions and ensuring that Christopher and Dirk had
access to some documents used during Council meetings.</p>
<h3 dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;"
id="docs-internal-guid-8424478d-7fff-8cbb-3ef6-6bda3ac5e0e2"><span style="font-size: 14pt; color: rgb(67, 67, 67); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Financial</span></h3>
<ul style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Berna lead a discussion on an annual financial report</span></p></li>
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style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Ryan presented a bit about what could be shown.</span></li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Discussed what similar communities do (Linux Foundation, Mozilla, Apache, Wikipedia).</span></li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Discussed the audience and what level of detail should be reported.
</span></li>
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<h3 dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;"><span style="font-size: 14pt; color: rgb(67, 67, 67); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Hiring/personnel</span></h3>
<ul style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Patrick & Dirk discussed how to share more information about who is paid to work on the project.</span></p></li>
<ul
style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: circle; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">This is a topic that seems to come up frequently with the community.</span></p></li>
<li dir="ltr" style="list-style-type: circle; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Knowing who to contact can be useful when attempting to fix a bug, etc.</span></li>
<li dir="ltr" style="list-style-type: circle; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Is there a way to do it without sharing personal information?
</span></li>
<li dir="ltr" style="list-style-type: circle; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Patrick & Dirk to discuss with some community members about what questions they are trying to get answers to.</span></p></li>
</ul>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">Magnus updated us on being able to hire directly and provide benefits to employees.
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"></span></p></li>
</ul>
<h3 dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;"><span style="font-size: 14pt; color: rgb(67, 67, 67); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Product/Strategy</span></h3>
<ul style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">Berna and Ryan discussed having a strategy meeting for big picture thoughts and publishing it. This would also influence Thunderbird organizationally (e.g. what skills to hire for).
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"></span></p></li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Dirk lead a conversation about needing to improve communication with the community.</span></p></li>
<ul
style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: circle; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">The pros and cons of a few ideas were discussed: town halls, quarterly reporting, the previously down "council updates" to tb-planning, what other open source projects do.</li>
<li dir="ltr" style="list-style-type: circle; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">Resolved to try to some new things and see how we can provide both high-level and more detailed communication to the community.
</li>
</ul>
</ul>
<h3 dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;"><span style="font-size: 14pt; color: rgb(67, 67, 67); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Governance</span></h3>
<ul style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">Discussed if our current meeting time works for people generally, resolved to have Patrick send out a Doodle to let people fill out at their leisure.
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"></span></p></li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">Patrick discussed wrapping up the election and some initial improvements to be done, including:</li>
<ul>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Be clearer about the schedule and deadlines.</span></p></li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Easier tracking on our side of what has been done and what hasn’t been done.</span></p></li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Reminders of upcoming deadline for voting.</span></p></li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;"><span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Investigating how other communities perform similar tasks.
</span></li>
</ul>
</ul>
<h3 dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;"><span style="font-size: 14pt; color: rgb(67, 67, 67); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;">Miscellaneous</span></h3>
<ul style="margin-top:0;margin-bottom:0;padding-inline-start:48px;">
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">Philipp discussed an upcoming MZLA Board Meeting.</li>
<li dir="ltr" style="list-style-type: disc; font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre;">Ryan brought up that the MZLA Board would like to have<span style="font-size: 11pt; color: rgb(0, 0, 0); background-color: transparent; font-weight: 400; font-style: normal; font-variant: normal; text-decoration: none; vertical-align: baseline; white-space: pre-wrap;"> a joint Council + Board meeting, a Doodle poll will be sent to schedule.</span></li>
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