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<p>Thunderbird Project Council Meeting<br>
<br>
When: June 22, 2020 at 9:00 PM CEST<br>
Minuter: Jörg<br>
In the call: Magnus, Wayne, Berna, Ryan, Patrick, Jörg, Philipp<br>
</p>
<p dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;"
id="docs-internal-guid-977d015a-7fff-8217-8f5b-24611189e2cd">Motions/votes
since last meeting</p>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">Contract renewal for staff member approved.</p></li>
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">Discussed other staff issues.</p></li>
</ul>
<p dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;">Financial</p>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Ryan] May 2020 is up 60% over May 2019, matches trend of past months.</p></li>
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">Preparation for MZLA board meeting on July 8, 2020:</p></li>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">Requested revenue forecast for rest of year. Assuming prediction method is correct, will have a surplus of ~$400k.</p></li>
<li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Berna] Raised issue of bonuses given the positive financial figures.</p></li>
</ul>
</ul>
<p dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;">Hiring/personnel</p>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Ryan/Berna] Should move the performance review process forward. Magnus is to respond to Brian’s email to move this process forward.</p></li>
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Magnus] Contract setup for two more staff members on the way: Add-on support engineer and enterprise support engineer.</p></li>
</ul>
<p dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;">Product/Strategy</p>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Ryan, Magnus, Wayne] Discussed availability of Thunderbird 78, at first, via manual download, finalising warnings to Enigmail users not to upgrade to TB 78 before 78.2.</p></li>
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Wayne] RNP audit follow up: Applying for a MOSS grant, no audit company chosen yet. Code ready for audit hopefully at the beginning of August.</p></li>
</ul>
<p dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;">Governance</p>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">Election</p></li>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Patrick] I sent out an email to tb-planning, governance, etc. re. preliminary electoral roll on June 22nd, 2020.</p></li>
<li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">Next steps: Finalise electoral roll, incl. self-nominations (by July 6, 2020), set up mailing list, recruit election administrator, publish schedule (taking summer holiday season into account).</p></li>
</ul>
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Patrick] Motion: Publicly publish the current Thunderbird Council process information so the community can see it. This would require removing confidential/staff information. Follow-up via e-mail.</p></li>
</ul>
<p dir="ltr"
style="line-height:1.38;margin-top:16pt;margin-bottom:4pt;">Misc</p>
<ul style="margin-top:0;margin-bottom:0;">
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;" role="presentation">[Patrick] Motion to move to biweekly meetings instead of weekly. Can still call a meeting in case of need. Approved by vote.</p></li>
</ul>
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