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<p>Thunderbird Project Council Meeting <br>
</p>
<p>When: April 20, 2020 at 9:05 PM CEST <br>
Minuter: Wayne<br>
In the call: Magnus, Berna, Patrick, Jörg, Ryan, Wayne<br>
Regrets: Philipp</p>
<p>Motions/votes since last meeting</p>
<ul>
<li>Change the Thunderbird Council weekly meeting time from
Thursday 8am EDT to 3pm EDT on Mondays. Approved. As a
result, there was no meeting on Thursday April 16. </li>
</ul>
Financial<br>
<ul>
<li>Ryan reported donations team can generate a weekly
report that will provide for donation numbers that aren’t
captured in analytics, and which can be broken down by
country. <br>
</li>
<li>Berna asked if our donations take a nosedive, do we have
an action plan to cut out or cut down any service. Ryan
reports there are priorities, but have not been presented
to council.<br>
</li>
<li>Berna asked if we can investigate whether we qualify for
any bailout money/funds from the government(s) or short
time work in any country. In Europe, it is free money.
General consensus is it is unlikely money will be
available, in part because we have not had to lay off any
employees, and have no demonstrated financial losses.<br>
</li>
<li>Motion by Patrick: The Thunderbird project shall
maintain a reserve of money to cover 12 months of
recurring costs (including for personnel and other
services). Discussion followed. No vote taken.<br>
</li>
<li>Berna asked if we are prepared to issue quarterly
financial reports in the interest of transparency and
communication. Ryan indicated he is preparing an annual
report, but still waiting on some numbers to come in.</li>
</ul>
<p>Hiring/personnel<br>
</p>
<ul>
<li>Status of three currently open (advertised) positions
was covered. They are all proceeding to the next step -
setting up contract, sent to MoFo HR, investigating
employment services. </li>
<li>Berna asked if the council NDA group were able to
customize the benefits package as discussed last week?
The response is, not yet.</li>
<li>Berna reminded that the Performance Review Process needs
to start. The trial date will be determined by Magnus in
order not to place additional stress on the employees
during these extraordinary times. But there is concern
that a three month trial will be too short to evaluate,
given that reviews are quarterly. To be discussed further
next week after Magnus goes through the
documents/templates. <br>
</li>
</ul>
<p>Product / Strategy</p>
<ul>
<li>Berna asked, in follow up from prior meeting, whether
there will be a financial impact if many add-on authors
cannot make the jump to version 78? For example “LookOut
(fixed)” for TNEF attachments, “MailMerge”, and “Signature
Switch”, and whether a message to the donors could help
give us useful information. Ryan and Wayne believe this
would be difficult or impossible to measure. It was also
noted that hopefully our incoming add-on coordinator can
help in this area.<br>
</li>
</ul>
<p>Governance</p>
<ul>
<li>Still waiting for information from Mozilla Foundation
about NDA.</li>
<li>Wayne asked if whether council members should have
directors and officers insurance? Are we covered through
MZLA Technologies or MoFo? What do other boards do? <br>
</li>
</ul>
<p>Legal</p>
<ul>
<li>Berna asked about progress on the privacy policy applies
to third party providers. It was noted that add-ons
should have their own privacy policy.<br>
</li>
</ul>
<p>Miscellaneous</p>
<ul>
<li>Some questions were asked and clarifications given about
the last staff report<br>
</li>
</ul>
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