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      <p>This email is followup to tb-planning post on 2017/11/9  <a
          class="moz-txt-link-freetext"
          href="https://groups.google.com/forum/#%21topic/tb-planning/U7QniGGFepo">https://groups.google.com/forum/#!topic/tb-planning/U7QniGGFepo</a> 
        (and quoted  below), which  solicited community feedback about
        determining the electorate and the method of voting. (It should
        be noted the wording in that email was not consistent - in one
        place stated as "method of conducting elections", and in another
        "nominating and voting.")  <br>
      </p>
      <p>This email provides the council's proposals based on that
        feedback including the rationale behind these proposals, and we
        request your feedback on the proposals and rationale.<br>
      </p>
      <p>Four people emailed in tb-planning which you can read in this
        thread (one of which was off topic), plus one person replied to
        <a class="moz-txt-link-abbreviated"
          href="mailto:governance@thunderbird.net">governance@thunderbird.net</a>,
        quoted below [1] in the interest of full disclosure.  The
        council had hoped for more feedback, but we are certainly
        thankful for those that offered opinion and advice.  The sample
        size is small, but the feedback might be summarized as a) the
        process used was generally fair and worked well, b) maintain a
        public process and c) broaden the electorate, with some emphasis
        on including donors.  Additional comments worth highlighting</p>
      <ul>
        <li>in the electorate discussion process, "candidates should be
          asked to not only introduce them self, but give answers to
          some of the burning questions Thunderbird is faced with."
          (yes, we can incorporate that)  <br>
        </li>
        <li>in building the electorate, "I don't believe that we paid
          sufficient attention to making sure the electorate
          appropriately included all those who make significant
          contributions to Thunderbird...." (see below) <br>
        </li>
      </ul>
      <p>Council discussed this feedback. <br>
      </p>
      <p>Regarding broadening the electorate there are two key points:</p>
      <ul>
        <li>Donors (of which there are 10,000) are of course extremely
          important, we understand the reasons people want to give
          donors a voice in this process, and we  have discussed this
          and other donor related issues several times in the past
          year.  But the challenges remain the same as in 2017, and so
          we <b>propose </b><b>not to include donors in this election
            cycle</b> for several reasons as follows... We do not have
          contact information for most donors, and it would be unfair to
          include some donors and not others (within reason). We don't
          have access to contribution amounts and therefore would be
          unable to set minimum requirements should that be deemed
          desirable.  Lastly, the vast majority of donors are likely not
          familiar with project issues, and also likely do not have an
          interest in Thunderbird governance, making them a relatively
          uniformed and less than ideal population to include in the
          electorate.  <br>
        </li>
      </ul>
      <ul>
        <li>Given the positive feedback on tb-planning, and the quality
          of the 2017 electorate pool (which netted 110 names) we <b>propose
          </b><b>t</b><b>o target the same communities and use the 2017
            criteria </b>[2], which requires 20 hours of contribution
          in a 2-year time period and includes the ability for people to
          self nominate.  We have considered last year's list [2] and
          have not found nor has anyone proposed additional communities
          (other than donors), but we would welcome more.  <u><b>I</b></u><u><b>f
              you know of any group (contributor, support venue, ...)
              missing from the list we are eager to hear about them -
              please send it to us with a suggested contact in the group,
              so it can be considered for possible inclusion.</b></u><br>
        </li>
      </ul>
      <p>Regarding electorate discussion and electorate voting, we <b>propose
        </b>to use the same process which includes STV voting.  The
        reasons for doing so are the positive feedback on tb-planning,
        the lack of complaints expressed during the election process, no
        alternatives suggested to council, and no better methodologies
        in council discussions.  See
<a class="moz-txt-link-freetext" href="https://docs.google.com/document/d/1fuq11n3mmwOMfMp5RMHI9N0QPvx4RpIiZn9v4lJPPFw/edit#heading=h.32x43zap0qqf">https://docs.google.com/document/d/1fuq11n3mmwOMfMp5RMHI9N0QPvx4RpIiZn9v4lJPPFw/edit#heading=h.32x43zap0qqf</a>
        previously posted by Gerv which describes last year's process.</p>
      <p>Please see "Council Member Duties and Roles"
<a class="moz-txt-link-freetext" href="https://docs.google.com/document/d/1v4bp_Nu96V343HiW5Qetq7lx0W5l5KOSSAy0bZcxQ14">https://docs.google.com/document/d/1v4bp_Nu96V343HiW5Qetq7lx0W5l5KOSSAy0bZcxQ14</a>
        which we have developed to help the community and electorate
        better understand what it means to be on the council.<br>
      </p>
      <u><b>With respect to the above proposals, if anyone has
          additional suggestions, </b></u><u><b><u><b>serious
              disagreement, </b></u> or need to discuss or ask
          questions that have not been previously posted, please post
          them now in public or email privately (your choice) so that we
          may consider them for this round of elections.</b></u><br>
      <br>
      The next email on elections will request your feedback on council
      size, eligibility, and term overlaps.<br>
      <br>
      Regards,<br>
      Wayne (writing for the governance committee)<br>
      <br>
      <br>
      [1] one feedback email received at <a
        class="moz-txt-link-abbreviated"
        href="mailto:governance@thunderbird.net">governance@thunderbird.net</a><br>
      <pre class="moz-quote-pre" wrap="">I think the last elections were held professionally and adequately. I
would think we should follow the same procedures.

I also agree with Gerv that the voting body should be expanded a little
to make sure we get all relevant contributors, and I would go even a
step further: we should also invite those who donated to Thunderbird (or
maybe a subset that donated more than a certain threshold) to vote.
(name withheld, because the feedback was not posted publicly)

[2] Electorate criteria - Contribute at least 20 hours in the timespan of two years. The idea is to admit people who have contributed to the Thunderbird project in any way, shape or form by

    Doing BMO triage
    Giving support on SUMO
    Sending patches
    Working on localisations
    Contributing add-ons to the ecosystem
    Helping the TB cause in Mozilla central
    Furthering the TB cause by constructive contributions to TB planning.
    Doing other things for TB, like public relations, blog post, social media, artwork, etc.

There is also the option to self-nominate in case we have overlooked someone in the published list. 

</pre>
      On 11/9/2017 4:01 PM, Goverenance TB wrote:<br>
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      cite="mid:b94038e7-2651-07bb-6c5a-cc614cbeee19@thunderbird.net">
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      <span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">The
        <a moz-do-not-send="true"
          href="https://wiki.mozilla.org/Modules/Thunderbird#Thunderbird_Council">Thunderbird
          Council</a> is asking the community for feedback about
        Thunderbird governance, which will be considered in designing
        the future of the council.  We encourage you to help publicize
        this effort by posting this message in its entirety in other
        venues frequented by Thunderbird users.</span>
      <p dir="ltr"
        style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">We
          are splitting our requests for feedback into manageable
          pieces, each of which will cover different aspects of
          governance. This is the first message of a short series over
          the coming weeks. This first request is for feedback
          specifically on the <b>method of conducting elections</b>.
           Future messages will cover other topics, for example
          composition of the Council.</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Background
          - Past Elections</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">The
          following is a summary of past elections.  To date three
          councils have been elected, each using a different process.
           In 2014 <a moz-do-not-send="true"
href="https://blog.mozilla.org/thunderbird/2014/11/thunderbird-reorganizes-at-2014-toronto-summit/">the
            first Thunderbird Council of seven was elected</a> by a
          typical nomination process of those present and simple
          majority vote at a fall summit meeting of 22 very active
          Thunderbird contributors. </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
            class="kix-line-break">
        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">In
          fall 2015 discussion began in tb-planning for the second
          council, in such subjects as  "Council Elections" and
          "Reorganizing the Council", with a goal of having the
          community elect the council.  Voting in February 2016 used <a
            moz-do-not-send="true"
href="https://groups.google.com/d/msg/tb-planning/7RdupcgF-8w/lV88TzYbFQAJ">the
            following process</a>, "The existing Council will serve as a
          nominating committee, and recruit candidates who agree to
          serve on a renewed Council. (This could be existing Council
          members or new people.) This slate of candidates would then be
          presented to tb-planning for a single vote [by anyone active
          on tb-planning], much like the one a year ago, to see if there
          is consensus.".  The <a moz-do-not-send="true"
href="https://groups.google.com/d/msg/tb-planning/qe9nSci89rY/Tlit7oZXFgAJ">slate
            and voting process was announced</a>, and the <a
            moz-do-not-send="true"
            href="https://groups.google.com/forum/#%21topic/tb-planning/FMBkc7wYmDQ">results
            also posted on tb-planning</a>.</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
            class="kix-line-break">
        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">In
          2017 the <a moz-do-not-send="true"
href="https://groups.google.com/forum/embed/#%21topic/tb-planning/Fq6qggT6IMo">third
            council election process</a> established a public list of
          electors, who are active project contributors per criteria
          defined by the Council.  Electors discussed on the tb-election
          mailing list, and then nominated and voted to seat seven
          council members using “ranked choice” with the STV method.  <a
            moz-do-not-send="true"
            href="https://groups.google.com/forum/#%21topic/tb-planning/5QNL06qVY4g">Results
            were announced on tb-planning</a>. The election was run by
          volunteers who were not members of the council. The council
          was pleased with the results, and there were no major
          complaints from the community.</span></p>
      <p dir="ltr"
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style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">2018
          Elections</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
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        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">In
          this message we are looking for your feedback on the 2018
          election process, namely nominating and voting for council
          members.  Feedback will be reviewed by the council, the
          results summarized back to the community and used by the
          Thunderbird Council to inform the process to be used in the
          2018 election.</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">
          Please send feedback (idea or concern) with subject
          "Thunderbird Governance 2018 - Council Elections" (the subject
          of this email) to <a class="moz-txt-link-abbreviated"
            href="mailto:governance@thunderbird.net"
            moz-do-not-send="true">governance@thunderbird.net</a>, <b>NOT
            tb-planning</b>. Please formulate your feedback as a <a
            moz-do-not-send="true"
href="http://www.aleanjourney.com/2009/11/defining-problem-statement.html">problem
            statement</a>, with or without a potential solution. </span></p>
      <p dir="ltr"
        style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
            class="kix-line-break">
        </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">For
          example, you might offer feedback on defining the electorate,
          as in the past this has been a challenging aspect of the
          process.</span></p>
      <p dir="ltr"
        style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;margin-left:
        36pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">"The
          electorate of 2017, while being inclusive, did not include
          population X, and they should be included because of reason Y.
          And here is how you might identify or define this
          population...”</span></p>
      <br>
      <p dir="ltr"
        style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Additionally,
          we encourage you to respond if you think the previous
          procedure used was adequate, so we can properly gauge the
          opinion of the community for electing the Council.</span></p>
      <br>
      <p dir="ltr"
        style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Please
          send your response by Monday November 20.  Please post this
          message in its entirety in other venues frequented by
          Thunderbird users.</span></p>
      <br>
      <p dir="ltr"
        style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Thank
          you for your interest in Thunderbird.</span></p>
      <br>
      <p dir="ltr"
        style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">The
          Thunderbird Council</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"></span></p>
      <br>
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      <br>
      <pre wrap="">_______________________________________________
tb-planning mailing list
<a class="moz-txt-link-abbreviated" href="mailto:tb-planning@mozilla.org">tb-planning@mozilla.org</a>
<a class="moz-txt-link-freetext" href="https://mail.mozilla.org/listinfo/tb-planning">https://mail.mozilla.org/listinfo/tb-planning</a>
</pre>
    </blockquote>
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    </p>
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