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<p>This email is followup to tb-planning post on 2017/11/9 <a
class="moz-txt-link-freetext"
href="https://groups.google.com/forum/#%21topic/tb-planning/U7QniGGFepo">https://groups.google.com/forum/#!topic/tb-planning/U7QniGGFepo</a>
(and quoted below), which solicited community feedback about
determining the electorate and the method of voting. (It should
be noted the wording in that email was not consistent - in one
place stated as "method of conducting elections", and in another
"nominating and voting.") <br>
</p>
<p>This email provides the council's proposals based on that
feedback including the rationale behind these proposals, and we
request your feedback on the proposals and rationale.<br>
</p>
<p>Four people emailed in tb-planning which you can read in this
thread (one of which was off topic), plus one person replied to
<a class="moz-txt-link-abbreviated"
href="mailto:governance@thunderbird.net">governance@thunderbird.net</a>,
quoted below [1] in the interest of full disclosure. The
council had hoped for more feedback, but we are certainly
thankful for those that offered opinion and advice. The sample
size is small, but the feedback might be summarized as a) the
process used was generally fair and worked well, b) maintain a
public process and c) broaden the electorate, with some emphasis
on including donors. Additional comments worth highlighting</p>
<ul>
<li>in the electorate discussion process, "candidates should be
asked to not only introduce them self, but give answers to
some of the burning questions Thunderbird is faced with."
(yes, we can incorporate that) <br>
</li>
<li>in building the electorate, "I don't believe that we paid
sufficient attention to making sure the electorate
appropriately included all those who make significant
contributions to Thunderbird...." (see below) <br>
</li>
</ul>
<p>Council discussed this feedback. <br>
</p>
<p>Regarding broadening the electorate there are two key points:</p>
<ul>
<li>Donors (of which there are 10,000) are of course extremely
important, we understand the reasons people want to give
donors a voice in this process, and we have discussed this
and other donor related issues several times in the past
year. But the challenges remain the same as in 2017, and so
we <b>propose </b><b>not to include donors in this election
cycle</b> for several reasons as follows... We do not have
contact information for most donors, and it would be unfair to
include some donors and not others (within reason). We don't
have access to contribution amounts and therefore would be
unable to set minimum requirements should that be deemed
desirable. Lastly, the vast majority of donors are likely not
familiar with project issues, and also likely do not have an
interest in Thunderbird governance, making them a relatively
uniformed and less than ideal population to include in the
electorate. <br>
</li>
</ul>
<ul>
<li>Given the positive feedback on tb-planning, and the quality
of the 2017 electorate pool (which netted 110 names) we <b>propose
</b><b>t</b><b>o target the same communities and use the 2017
criteria </b>[2], which requires 20 hours of contribution
in a 2-year time period and includes the ability for people to
self nominate. We have considered last year's list [2] and
have not found nor has anyone proposed additional communities
(other than donors), but we would welcome more. <u><b>I</b></u><u><b>f
you know of any group (contributor, support venue, ...)
missing from the list we are eager to hear about them -
please send it to us with a suggested contact in the group,
so it can be considered for possible inclusion.</b></u><br>
</li>
</ul>
<p>Regarding electorate discussion and electorate voting, we <b>propose
</b>to use the same process which includes STV voting. The
reasons for doing so are the positive feedback on tb-planning,
the lack of complaints expressed during the election process, no
alternatives suggested to council, and no better methodologies
in council discussions. See
<a class="moz-txt-link-freetext" href="https://docs.google.com/document/d/1fuq11n3mmwOMfMp5RMHI9N0QPvx4RpIiZn9v4lJPPFw/edit#heading=h.32x43zap0qqf">https://docs.google.com/document/d/1fuq11n3mmwOMfMp5RMHI9N0QPvx4RpIiZn9v4lJPPFw/edit#heading=h.32x43zap0qqf</a>
previously posted by Gerv which describes last year's process.</p>
<p>Please see "Council Member Duties and Roles"
<a class="moz-txt-link-freetext" href="https://docs.google.com/document/d/1v4bp_Nu96V343HiW5Qetq7lx0W5l5KOSSAy0bZcxQ14">https://docs.google.com/document/d/1v4bp_Nu96V343HiW5Qetq7lx0W5l5KOSSAy0bZcxQ14</a>
which we have developed to help the community and electorate
better understand what it means to be on the council.<br>
</p>
<u><b>With respect to the above proposals, if anyone has
additional suggestions, </b></u><u><b><u><b>serious
disagreement, </b></u> or need to discuss or ask
questions that have not been previously posted, please post
them now in public or email privately (your choice) so that we
may consider them for this round of elections.</b></u><br>
<br>
The next email on elections will request your feedback on council
size, eligibility, and term overlaps.<br>
<br>
Regards,<br>
Wayne (writing for the governance committee)<br>
<br>
<br>
[1] one feedback email received at <a
class="moz-txt-link-abbreviated"
href="mailto:governance@thunderbird.net">governance@thunderbird.net</a><br>
<pre class="moz-quote-pre" wrap="">I think the last elections were held professionally and adequately. I
would think we should follow the same procedures.
I also agree with Gerv that the voting body should be expanded a little
to make sure we get all relevant contributors, and I would go even a
step further: we should also invite those who donated to Thunderbird (or
maybe a subset that donated more than a certain threshold) to vote.
(name withheld, because the feedback was not posted publicly)
[2] Electorate criteria - Contribute at least 20 hours in the timespan of two years. The idea is to admit people who have contributed to the Thunderbird project in any way, shape or form by
Doing BMO triage
Giving support on SUMO
Sending patches
Working on localisations
Contributing add-ons to the ecosystem
Helping the TB cause in Mozilla central
Furthering the TB cause by constructive contributions to TB planning.
Doing other things for TB, like public relations, blog post, social media, artwork, etc.
There is also the option to self-nominate in case we have overlooked someone in the published list.
</pre>
On 11/9/2017 4:01 PM, Goverenance TB wrote:<br>
</div>
<blockquote type="cite"
cite="mid:b94038e7-2651-07bb-6c5a-cc614cbeee19@thunderbird.net">
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<span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">The
<a moz-do-not-send="true"
href="https://wiki.mozilla.org/Modules/Thunderbird#Thunderbird_Council">Thunderbird
Council</a> is asking the community for feedback about
Thunderbird governance, which will be considered in designing
the future of the council. We encourage you to help publicize
this effort by posting this message in its entirety in other
venues frequented by Thunderbird users.</span>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">We
are splitting our requests for feedback into manageable
pieces, each of which will cover different aspects of
governance. This is the first message of a short series over
the coming weeks. This first request is for feedback
specifically on the <b>method of conducting elections</b>.
Future messages will cover other topics, for example
composition of the Council.</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Background
- Past Elections</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">The
following is a summary of past elections. To date three
councils have been elected, each using a different process.
In 2014 <a moz-do-not-send="true"
href="https://blog.mozilla.org/thunderbird/2014/11/thunderbird-reorganizes-at-2014-toronto-summit/">the
first Thunderbird Council of seven was elected</a> by a
typical nomination process of those present and simple
majority vote at a fall summit meeting of 22 very active
Thunderbird contributors. </span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">In
fall 2015 discussion began in tb-planning for the second
council, in such subjects as "Council Elections" and
"Reorganizing the Council", with a goal of having the
community elect the council. Voting in February 2016 used <a
moz-do-not-send="true"
href="https://groups.google.com/d/msg/tb-planning/7RdupcgF-8w/lV88TzYbFQAJ">the
following process</a>, "The existing Council will serve as a
nominating committee, and recruit candidates who agree to
serve on a renewed Council. (This could be existing Council
members or new people.) This slate of candidates would then be
presented to tb-planning for a single vote [by anyone active
on tb-planning], much like the one a year ago, to see if there
is consensus.". The <a moz-do-not-send="true"
href="https://groups.google.com/d/msg/tb-planning/qe9nSci89rY/Tlit7oZXFgAJ">slate
and voting process was announced</a>, and the <a
moz-do-not-send="true"
href="https://groups.google.com/forum/#%21topic/tb-planning/FMBkc7wYmDQ">results
also posted on tb-planning</a>.</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">In
2017 the <a moz-do-not-send="true"
href="https://groups.google.com/forum/embed/#%21topic/tb-planning/Fq6qggT6IMo">third
council election process</a> established a public list of
electors, who are active project contributors per criteria
defined by the Council. Electors discussed on the tb-election
mailing list, and then nominated and voted to seat seven
council members using “ranked choice” with the STV method. <a
moz-do-not-send="true"
href="https://groups.google.com/forum/#%21topic/tb-planning/5QNL06qVY4g">Results
were announced on tb-planning</a>. The election was run by
volunteers who were not members of the council. The council
was pleased with the results, and there were no major
complaints from the community.</span></p>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">2018
Elections</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">In
this message we are looking for your feedback on the 2018
election process, namely nominating and voting for council
members. Feedback will be reviewed by the council, the
results summarized back to the community and used by the
Thunderbird Council to inform the process to be used in the
2018 election.</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">
Please send feedback (idea or concern) with subject
"Thunderbird Governance 2018 - Council Elections" (the subject
of this email) to <a class="moz-txt-link-abbreviated"
href="mailto:governance@thunderbird.net"
moz-do-not-send="true">governance@thunderbird.net</a>, <b>NOT
tb-planning</b>. Please formulate your feedback as a <a
moz-do-not-send="true"
href="http://www.aleanjourney.com/2009/11/defining-problem-statement.html">problem
statement</a>, with or without a potential solution. </span></p>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"><br
class="kix-line-break">
</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">For
example, you might offer feedback on defining the electorate,
as in the past this has been a challenging aspect of the
process.</span></p>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;margin-left:
36pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">"The
electorate of 2017, while being inclusive, did not include
population X, and they should be included because of reason Y.
And here is how you might identify or define this
population...”</span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Additionally,
we encourage you to respond if you think the previous
procedure used was adequate, so we can properly gauge the
opinion of the community for electing the Council.</span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Please
send your response by Monday November 20. Please post this
message in its entirety in other venues frequented by
Thunderbird users.</span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Thank
you for your interest in Thunderbird.</span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt;"><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">The
Thunderbird Council</span><span
style="font-size:11pt;font-family:Arial;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;"></span></p>
<br>
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<br>
<pre wrap="">_______________________________________________
tb-planning mailing list
<a class="moz-txt-link-abbreviated" href="mailto:tb-planning@mozilla.org">tb-planning@mozilla.org</a>
<a class="moz-txt-link-freetext" href="https://mail.mozilla.org/listinfo/tb-planning">https://mail.mozilla.org/listinfo/tb-planning</a>
</pre>
</blockquote>
<p><br>
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