[Council Meeting] Minutes from 2019-11-14

Wayne Mery vseerror at lehigh.edu
Wed Dec 18 17:09:34 UTC 2019


Hello Planning list,

Here are the Council meetings from the meeting held on 14 November.

Thunderbird Project Council Meeting 2019-11-14
Call Summary

Date: Thursday, November 14, 2019
Keeper of the minutes: Wayne

In the call: Ryan, Jörg, Patrick, Berna, Wayne, Philipp, Magnus
Regrets: -

The meeting (normally) commences at 2:00 PM CEST.

Agenda:

Financial:

* Ryan reported donation numbers are trending as expected and look good. 
   US is highest, followed by Germany. Japan is usually up there as well.
China is low due to forms of payment not being accepted.


Hiring/Personnel:

* Magnus finished the job requisitions draft and sent to council for 
feedback.

* Ryan motioned to develop a method of doing performance reviews and put 
them in place.  After discussion, motion passed 6-0.  Berna & Patrick 
will draft a process document.

* Approved extension of Geoff's contract.

Governance:

* Wayne noted the election cycle is nearing and that during December we 
will want to work revisions to the election process. For the 2019 
election, 81 voted out of 137 on the election mailing list, for a 
participation rate of 59%. Several aspects of last year's process were 
discussed, including qualifications to be an elector and to be a 
candidate.  Patrick will email last year's process to council for review 
and discussion.

Miscellaneous:

* Much discussion about short and long term implementation issues for 
the OWL add-on. (exchange support)  Motion by Philipp to remove exchange 
option for free accounts (Hotmail/Outlook). Remove exchange option for 
Office365 as well, meaning “back to original terms”.  Motion passed YES 
5, NO 1.

* Ryan and Philipp will drive the privacy policy revision.


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